SharePoint is a perfect tool for document management. It’s accessible from any device through a web browser. Here are some cool features for everyday use:

Alerts

SharePoint alerts keep you updated when something on your site or in the document has been modified. They are available for your lists, libraries, folders, files, list items, and they can be delivered by email or a text message to your mobile phone. Also, you can choose their frequency – immediately after a modification, or daily/weekly notification.

Metadata

The file title, author name, file size attributes etc. are called metadata.

Sometimes, the information they contain is enough. For improved organization of files you can define your own columns, such as categories, document type, etc. This could make your life significantly easier.

Version History

The Version History feature allows you to view, restore, and delete old versions of your documents. In the version history pane, you can see the following information:

• version number
• date and time when the version was created
• name of the user who made changes
• size
• comments

Keep in mind that this feature has to be enabled in the Library or List settings.

3 PRO provides SharePoint consultations and education. Feel free to contact us!

Forms Pro enables you to create surveys, analyze feedback, evaluate information, and it can help you identify service gaps so you could retarget your marketing campaigns. It has a user-friendly interface and is very simple to use. Thanks to responsive design, your customers can respond by using web browsers on computers and mobile devices.

Questions

As you can see below, there are few types of questions available: rating questions, choice questions, Likert for attitude and opinion gauge, Net Promoter Score, and a comment section.

Survey Distribution

• share it via built-in email composer
• configure a trigger for Microsoft flow to send a survey when a business scenario is fulfilled
• embed it to a web page
  
• create a sharable link
• generate a QR code

Survey Insights

For detailed insights, Forms Pro includes real-time analytics with AI capabilities from Power BI. In the customized dashboard, you can switch between individual survey results and response patterns. Also, for a more in-depth analysis, the results can be exported as Excel format.

Licensing

Forms Pro is included in the following Dynamics 365 subscriptions:

• Dynamics 365 Sales Enterprise
• Dynamics 365 Customer Service Enterprise
• Dynamics 365 Field Service
• Dynamics 365 Marketing
• Dynamics 365 Talent
• Dynamics 365 Project Service Automation
• Dynamics 365 Operations
• Dynamics 365 Relationship Sales

Also, it is available as an upgrade for Office 365/Microsoft 365 subscriptions.

The license is based on the number of survey response per month:

• Dynamics 365 enterprise tenant includes 2000 free responses. Additional responses can be purchased subsequently.
• Office 365 subscriptions do not include free responses, users have to purchase responses in bundles of 2000 responses per month.

Contact us for more information about prices and features.

The current situation in the world has forced schools and faculties to teach online. We would say that the easiest way to keep communication between students and teachers/professors is via the Teams app.

Collaboration and Communication within the Teams app

With Teams, you can easily create teams for classes or groups for educators. The app provides real-time one-on-one conversations and chats with up to 100 people, file collaboration, online classes (live sessions) with recording capabilities, virtual whiteboard, screen sharing, for presentation, etc. Everything you need for a successful online lecture.

Students, teachers, and staff can seamlessly work together, create content, and share resources all from a single, easy-to-learn and simple to use platform.

Enhance Student Creativity

1. Inspire them to brainstorm with their colleagues in the OneNote app; for example, they can work on their essays together.
2. Encourage them to put feedback on other’s homework by commenting on Word Online files.
3. Show them Sway and how they can express themselves.

Have Fun with Video Calls Backgrounds

Need help with Teams setup? Contact us!

Some of the Office 365 plans will change names and become a part of the Microsoft 365 family. The change will happen automatically on April 21, 2020.

New Microsoft 365 offerings for small and medium-sized businesses

In the last few years, Office 365 plans were extended with new apps and services, and more will be added in the upcoming months. That was one of the reasons why Microsoft decided to rename its services.

• Office 365 Business Essentials → Microsoft 365 Business Basic.
• Office 365 Business Premium → Microsoft 365 Business Standard.
• Microsoft 365 Business → Microsoft 365 Business Premium.
• Office 365 Business and Office 365 ProPlus → Microsoft 365 Apps. To distinguish these two, they will have the suffix “for business” and “for enterprise”.

At this time, prices and features will remain the same.

Which Office 365 plans will not change names?

There will be no changes for Office 365 Enterprise portfolio. Here is the list of available plans:

• Office 365 for Enterprise
  • Office 365 E1
  • Office 365 E3
  • Office 365 E5
• Office 365 for Firstline Workers
  • Office 365 F1
• Office 365 for Education
  • Office 365 A1
  • Office 365 A3
  • Office 365 A5

Contact us for more information about Microsoft 365 plans.

Due to the COVID-19 situation, a large number of employees have had to resort to working remotely from home, including 3 PRO. It’s important for all of us to be available to our clients and business partners.

We would like to single out three things that allow us to work smoothly: online Teams meetings, email communication, and document collaboration.

Online Meetings within the Teams client

The Teams app helps us to chat and make calls during work hours. Also, it allows us to stay in touch with our clients, which is critical in our line of work.

We’ve been holding online meetings for a long time, as we work with organizations around the world. Thanks to high-quality audio, video, and screen sharing, the app allows us to keep our interaction at a quality level.

Email Communication

Office 365 gives us the possibility to read and answer emails from any location, so there is practically no difference compared to working from the office. Along with calls, email is one of our main channels of communication.

Document Collaboration

If you store your Excel sheets, Word documents and PowerPoint presentations in OneDrive for Business or SharePoint, you can collaborate on them simultaneously with your colleagues. All co-authors must have permission to access and edit the documents, of course. Sharing is easy: the first method is to copy and send a direct link to them, and another way is to click on the Send button to share access via email.

How can we help?

3 PRO can provide:

• Licenses according to your needs.
• Implementation and configuration of the Office 365 system.
• Education for needed services that are part of the Office 365 plan.

We are here to help. Do not hesitate to contact us for more information.